Costs & profit

What's come in, what's gone out, and what each project actually made.
Your business money at a glance: profit this month, the year so far, the next three months, and profit per project.How it works
  • Money in is invoices marked paid. You don't log income here; it comes from Invoices.
  • Money out is every cost logged below. Subscriptions are counted once a month (yearly ones are spread over 12 months).
  • Partner fees are added for you when you approve a partner brief, and show as owed until you mark them paid.
  • Project profit is the project's value, less its costs and the time logged on it at each person's internal rate.
See your real books here. Connect Xero for bank balance, profit and loss, and bills to pay.
Last 12 months
Dark: money in · Pink: money out
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sept
Oct
Nov
Next three months
Invoices due in vs subscriptions and owed partner fees out
  • November£14,519
    In £16,390 · out £1,871
  • December-£921
    In £0 · out £921
  • January-£921
    In £0 · out £921

This month includes draft invoices and anything owed to partners.

Where the money goes · this month, and the last 12 months

  • Partners and freelancers
    5 costs logged · 32% of the year's costs
    This month
    £0
    down 100% on last month
    Recurring
    None
    Last 12 months
    £6,000
    about £500 a month
  • Studio and office
    1 cost logged · 29% of the year's costs
    This month
    £450
    same as last month
    Recurring
    £450 a month
    Last 12 months
    £5,400
    about £450 a month
  • Accountant, legal and insurance
    2 costs logged · 13% of the year's costs
    This month
    £202
    same as last month
    Recurring
    £202 a month
    Last 12 months
    £2,420
    about £202 a month
  • Software and tools
    5 costs logged · 10% of the year's costs
    This month
    £164
    same as last month
    Recurring
    £164 a month
    Last 12 months
    £1,952
    about £163 a month
  • Referral fees
    1 cost logged · 9% of the year's costs
    This month
    £0
    nothing last month
    Recurring
    None
    Last 12 months
    £1,643
    about £137 a month
  • Marketing and advertising
    3 costs logged · 5% of the year's costs
    This month
    £105
    same as last month
    Recurring
    £105 a month
    Last 12 months
    £970
    about £81 a month
  • Templates and assets
    3 costs logged · 1% of the year's costs
    This month
    £0
    nothing last month
    Recurring
    None
    Last 12 months
    £227
    about £19 a month
  • Travel
    1 cost logged · 0% of the year's costs
    This month
    £0
    down 100% on last month
    Recurring
    None
    Last 12 months
    £86
    about £7 a month

Biggest suppliers · last 12 months

  • Studio desk space
    Studio and office
    Repeats
    £450 a month
    1 cost
    Last cost
    2 Oct 2025
    Last 12 months
    £5,400
    29% of all costs
  • Mira Kowalczyk
    Partners and freelancers
    Repeats
    One-off
    2 costs
    Last cost
    11 Oct
    Last 12 months
    £2,150
    11% of all costs
  • Northlight Web
    Partners and freelancers
    Repeats
    One-off
    1 cost
    Last cost
    28 Jul
    Last 12 months
    £1,800
    10% of all costs
  • Accountant
    Accountant, legal and insurance
    Repeats
    £150 a month
    1 cost
    Last cost
    2 Oct 2025
    Last 12 months
    £1,800
    10% of all costs
  • Pip Hargreaves
    Referral fees
    Repeats
    One-off
    1 cost
    Last cost
    17 Feb
    Last 12 months
    £1,643
    9% of all costs
  • Tess Harlow
    Partners and freelancers
    Repeats
    One-off
    1 cost
    Last cost
    22 Feb
    Last 12 months
    £1,200
    6% of all costs
  • Orchard Lane Studio
    Partners and freelancers
    Repeats
    One-off
    1 cost
    Last cost
    24 Apr
    Last 12 months
    £850
    5% of all costs
  • Adobe
    Software and tools
    Repeats
    £56 a month
    1 cost
    Last cost
    12 Sept 2025
    Last 12 months
    £672
    4% of all costs

Project profit · value, less partner fees, other costs and your time at each person's internal rate. Your 30 most recent projects

  • Blue Door Dental website
    Blue Door Dental
    Value
    £6,500
    Costs
    £90
    includes 2.0 hours of time
    Paid so far
    £0
    0% of the value
    Profit
    £6,410
    Margin
    99%
  • Calder Consulting website
    Calder Consulting
    Value
    £10,950
    Costs
    £270
    includes 6.0 hours of time
    Paid so far
    £0
    0% of the value
    Profit
    £10,680
    Margin
    98%
  • Wild Thyme Kitchen brand and online shop
    Wild Thyme Kitchen
    Value
    £13,500
    Costs
    £563
    includes 12.5 hours of time
    Paid so far
    £6,750
    50% of the value
    Profit
    £12,938
    Margin
    96%
  • Northgate Accountants website
    Northgate Accountants
    Value
    £11,500
    Costs
    £776
    includes 17.3 hours of time
    Paid so far
    £5,750
    50% of the value
    Profit
    £10,724
    Margin
    93%
  • Fernhill Community Trust website
    Fernhill Community Trust
    Value
    £5,500
    Costs
    £968
    includes 21.5 hours of time
    Paid so far
    £2,750
    50% of the value
    Profit
    £4,533
    Margin
    82%
  • Meadowcroft Builders website
    Meadowcroft Builders
    Value
    £9,800
    Costs
    £1,350
    includes 30.0 hours of time
    Paid so far
    £4,900
    50% of the value
    Profit
    £8,450
    Margin
    86%
  • Kiln Street Coffee website
    Kiln Street Coffee
    Value
    £4,750
    Costs
    £2,390
    includes 32.0 hours of time
    Paid so far
    £2,375
    50% of the value
    Profit
    £2,360
    Margin
    50%
  • Larkspur Gin Co. Shopify store
    Larkspur Gin Co.
    Value
    £9,800
    Costs
    £2,880
    includes 24.0 hours of time
    Paid so far
    £10,080
    103% of the value
    Profit
    £6,920
    Margin
    71%
  • Ashdown & Pryce rebrand and website
    Ashdown & Pryce
    Value
    £14,950
    Costs
    £2,399
    includes 34.4 hours of time
    Paid so far
    £15,535
    104% of the value
    Profit
    £12,551
    Margin
    84%
  • Thornbury Physiotherapy website
    Thornbury Physiotherapy
    Value
    £6,500
    Costs
    £2,618
    includes 31.5 hours of time
    Paid so far
    £7,865
    121% of the value
    Profit
    £3,883
    Margin
    60%
  • Harbour Lane Bakery brand and website
    Harbour Lane Bakery
    Value
    £10,950
    Costs
    £2,738
    includes 34.2 hours of time
    Paid so far
    £12,160
    111% of the value
    Profit
    £8,213
    Margin
    75%
  • Pemberton Yoga Studio website
    Pemberton Yoga Studio
    Value
    £4,800
    Costs
    £945
    includes 21.0 hours of time
    Paid so far
    £4,800
    100% of the value
    Profit
    £3,855
    Margin
    80%
AllPartners and freelancersSoftware and toolsTemplates and assetsHosting and domainsMarketing and advertisingReferral feesStudio and officeAccountant, legal and insuranceTravelOther
  • Mira KowalczykOwed
    Kiln Street Coffee: Framer build · Partners and freelancers
    Date
    11 Oct
    For
    Kiln Street Coffee website
    Amount
    £950.00
    still to pay
    Channel
  • Train fares
    Site visit, Bristol · Travel
    Date
    7 Oct
    For
    The business
    Amount
    £86.00
    paid
    Channel
  • Stock photography
    Image pack · Templates and assets
    Date
    27 Sept
    For
    The business
    Amount
    £49.00
    paid
    Channel
  • Template marketplace
    Layout licences · Templates and assets
    Date
    5 Sept
    For
    The business
    Amount
    £99.00
    paid
    Channel
  • Bridge Street Business Club
    Annual membership · Marketing and advertising
    Repeats
    Every year
    from 3 Aug
    For
    Winning work: Networking and events
    Amount
    £360.00
    a year · £30 a month
    Channel
  • Northlight Web
    Larkspur Gin Co.: Shopify build · Partners and freelancers
    Date
    28 Jul
    For
    Larkspur Gin Co. Shopify store
    Amount
    £1,800.00
    paid
    Channel
  • Template marketplace
    Layout licences · Templates and assets
    Date
    9 Jun
    For
    The business
    Amount
    £79.00
    paid
    Channel
  • Trade fair
    Stand at a local business expo · Marketing and advertising
    Date
    10 May
    For
    Winning work: Networking and events
    Amount
    £250.00
    paid
    Channel
  • Orchard Lane Studio
    Ashdown & Pryce: team and office photography · Partners and freelancers
    Date
    24 Apr
    For
    Ashdown & Pryce rebrand and website
    Amount
    £850.00
    paid
    Channel
  • Outreach email tool
    Cold email sending · Marketing and advertising
    Repeats
    Every month
    from 20 Apr
    For
    Winning work: Outreach
    Amount
    £75.00
    a month
    Channel
  • Tess Harlow
    Thornbury Physiotherapy: treatment page copy · Partners and freelancers
    Date
    22 Feb
    For
    Thornbury Physiotherapy website
    Amount
    £1,200.00
    paid
    Channel
  • Pip Hargreaves
    Finder's fee for introducing Harbour Lane Bakery · Referral fees
    Date
    17 Feb
    For
    Winning work: Referral
    Amount
    £1,642.50
    paid
    Channel
  • Mira Kowalczyk
    Harbour Lane Bakery: Framer build · Partners and freelancers
    Date
    28 Jan
    For
    Harbour Lane Bakery brand and website
    Amount
    £1,200.00
    paid
    Channel
  • Notion
    Team plan · Software and tools
    Repeats
    Every month
    from 10 Jan
    For
    The business
    Amount
    £16.00
    a month
    Channel
  • Business insurance
    Professional indemnity and public liability · Accountant, legal and insurance
    Repeats
    Every year
    from 22 Oct 2025
    For
    The business
    Amount
    £620.00
    a year · £52 a month
    Channel
  • Accountant
    Monthly bookkeeping and year-end · Accountant, legal and insurance
    Repeats
    Every month
    from 2 Oct 2025
    For
    The business
    Amount
    £150.00
    a month
    Channel
  • Studio desk space
    Two desks, Shoreditch · Studio and office
    Repeats
    Every month
    from 2 Oct 2025
    For
    The business
    Amount
    £450.00
    a month
    Channel
  • Google Workspace
    Email and files, two people · Software and tools
    Repeats
    Every month
    from 12 Sept 2025
    For
    The business
    Amount
    £22.00
    a month
    Channel
  • Figma
    Two editor seats · Software and tools
    Repeats
    Every month
    from 12 Sept 2025
    For
    The business
    Amount
    £30.00
    a month
    Channel
  • Framer
    Team workspace · Software and tools
    Repeats
    Every month
    from 12 Sept 2025
    For
    The business
    Amount
    £40.00
    a month
    Channel
  • Adobe
    Creative Cloud, one seat · Software and tools
    Repeats
    Every month
    from 12 Sept 2025
    For
    The business
    Amount
    £56.00
    a month
    Channel
Log a cost
Something you've paid for, or still owe. One-off, or a subscription that repeats.

Starter subscriptions came from the business plan and are marked Estimate. Confirm or correct them against your bank.

Demo Studio. Every client and number here is made up. Click anything; nothing is sent and it resets.See Meadowcroft Builders’ client portal